Posted Feb 10
American Association for Cancer Research

Program Assistant

Philadelphia, PA, United States Full Time


Provides administrative oversight and technical support for AACR’s portfolio of research grants. This individual will provide support for the development, launch, and selection of a number of AACR’s research grants and will provide assistance on other various programs within the department and special projects as needed.

Major Duties and Responsibilities:

  • Performs extensive written and verbal contacts with grant applicants to respond to questions regarding the grant application process and membership issues, and communicates general information
  • Assists in the development and distribution of marketing materials for grants, including website updates, graphics requests, and email drafts
  • Communicates with online application and review system for launching grants, monitors system, and maintains records and statistics of initiated and submitted applications
  • Maintains grant application materials in a secure manner, conducts initial review of applications for completion and eligibility
  • Drafts correspondence, prepares review instructions, obtains ratings, and compiles reports for the Scientific Review Committee members
  • Coordinates arrangements for Scientific Review Committee conference calls, including obtaining availability and assisting in preparation and distribution of agendas, and other required materials
  • Updates committee member and grant recipient data in database
  • Maintains confidentiality of information collected from grant applicants, grant recipients, committee members, and other individuals
  • Performs other administrative and clerical tasks to support Scientific Review and Grants Administration Department
  • Supports the Senior Program Administrator, and other grants administration staff as needed, with written, telephone, and email communications for the department
  • Word processing (MS Word)
  • Data entry and report generation (MS Excel and database)
  • Extensive verbal and written communication
  • Clerical duties such as photocopying, mailing, and shipping
  • Proofreading
  • Maintains extensive electronic filing system
  • Schedules Scientific Review Committee conference calls
  • Uses simple mathematics to calculate totals and averages
  • Attends meetings as needed

Education and Training:

  • Bachelor’s degree required.

Computer Knowledge:

  • Experience with on-line grant application or management systems (such as proposal CENTRAL), or other relevant database driven systems.
  • Proficient in MS Office products.
  • Excellent grammar, spelling, and syntax
  • Excellent writing, editing, and proofreading skills

Work Experience:

  • Minimum of 1-2 years of administrative experience, preferably in a non-profit, academic, or scientific environment
  • Excellent written and verbal communication skills
  • Highly organized and able to maintain a vast amount of information
  • Able to work well in a team environment
  • Able to meet deadlines

How to Apply:

To apply, please send a resume, cover letter, one writing sample, and salary history to:

Human Resources

P.O. Box 40138

Philadelphia, PA 19106


Fax: 215-440-1045

Equal Opportunity Employer

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