Senior Manager, Scientific Program Operations

How to Apply

Applications submitted externally will not be considered. Please apply directly to this role via our website at lymphoma.com/careers.

The Lymphoma Research Foundation seeks a Senior Manager to serve as the administrative backbone of its Scientific Programs and Initiatives team. We are looking for someone who thrives juggling multiple priorities at once and keeping complex operations running seamlessly across scientific meetings, virtual programs, and publications. The ideal candidate may come from an executive assistant, chief of staff, or senior administrative background in a fast-paced corporate or small-organization setting. The Foundation’s mission is to realize the promise of science to eradicate lymphoma and serve the community touched by this disease. While this role does not require a background in blood cancers we encourage those with an interest in the cause to apply.

If this description sparked your curiosity, you may be exactly who we're looking for!

The Senior Manager will support and execute a diverse portfolio of scientific initiatives to facilitate collaboration and partnerships among academic scientists, clinicians, government agencies, and regulatory bodies. These efforts include virtual meetings, drafting scientific reports, and in-person scientific meetings. The Senior Manager will play a vital role in the execution of these initiatives, including managing external chairs and steering committees, program planning meetings, logistics, vendor, speaker and attendee coordination, and on-site support.

About the Foundation

Located in New York City, the Lymphoma Research Foundation is the nation’s largest non-profit organization devoted to funding innovative research and serving the lymphoma community through a comprehensive series of education programs, outreach initiatives, and patient services

The Lymphoma Research Foundation is dedicated to finding a cure for lymphoma, the most common form of blood cancer, by funding biomedical research and supporting the next generation of lymphoma researchers. With the guidance of the Foundation’s prestigious Scientific Advisory Board (SAB), which is comprised of 45 of the world’s leading lymphoma experts, the Foundation invests in the research projects and scientists that have the greatest potential to improve our understanding of lymphomas and lead to improved treatment options for patients. To date, the Foundation has funded more than $86.4 million in research focused on the origins and treatment of lymphoma.

Through comprehensive disease guides and publications, in-person conferences, and online resources, the Foundation provides education for people with lymphoma, as well as their loved ones and caregivers. A robust suite of Foundation patient services provides direct support to people who have received a lymphoma diagnosis. These services include the national Lymphoma Helpline, a Clinical Trials Information Service, Lymphoma Support Network, and a patient aid grant program. The Foundation also provides continuing medical education programs designed to increase the knowledge, skills and performance of healthcare professionals who treat and care for people with lymphoma. For more information about the Foundation, please visit lymphoma.org.

About the Opportunity

The Senior Manager will report to the Director of Scientific and Professional Education Programs and be accountable for managing the workflow, logistics, programming, and output for all of the Foundation’s scientific programs and initiatives. This individual will also serve as a strategic operational partner to department leadership, ensuring seamless day-to-day operations while managing high-priority communications, complex scheduling, and confidential matters with the utmost discretion. This position is based in the Foundation’s New York City office; all New York-based staff are required to work in the Foundation office weekly Tuesday–Thursday; staff may elect to work remotely Mondays and Fridays.

Responsibilities

Scientific Program & Portfolio Management

• Assist with all aspects of management in a diverse portfolio of scientific initiatives to facilitate collaboration and partnerships among multiple stakeholder groups, including academic scientists, clinicians, government agencies, and regulatory bodies.
• Works with Foundation leadership to set calendar for research/scientific programming, including Steering Committee members and faculty for individual programs.
• Proactively manage the department’s programming calendar, resolving scheduling conflicts and prioritizing time-sensitive commitments across all active initiatives.
• Support the Director in management logistics of steering committee meetings, including tracking attendance, agenda development, circulation of scheduling polls, scheduling meetings, and recording meeting minutes.
• Support the department in managing membership and engagement of the Foundation’s consortia and executive committees, including establishing an engagement calendar for each consortium and managing working groups in conjunction with consortia/working group leadership.
• Facilitate post-meeting manuscript development to be published at the direction of the steering committee/initiative leadership.
• Assist with department budgeting and forecasting.

Event & Meeting Logistics

• Support every aspect of scientific programming planning logistics, including venue contracting, save the dates and invitations, note taking during planning meetings, collection of speaker biographies/headshots/presentations, and liaising with the venue/vendors on venue set up, rooming lists, AV, and catering.
• Creates and issues Requests for Proposals (RFP) for Foundation meetings and programs to potential venues/vendors and coordinates internal review and contract execution, including conducting site visits if needed.
• Lead day-of-event operations, including onsite registration, liaising with program participants, and assuring proper recognition of sponsoring donors on site.
• When meetings and initiatives contain a virtual component, assesses available online meeting platforms and makes recommendations to leadership about vendor selection, staffing needs, and instructions to presenters and attendees.
• Prepare and develop meeting materials, including coordination of shipping/delivery.

Stakeholder & Vendor Coordination

• Coordinate all speaker and scientific program attendee-related logistics, including serving as the primary point of contact and addressing inquiries before, during, and after each event/program, communicating with all meeting attendees to coordinate travel, distribute pre-meeting materials, and jointly handle post-meeting expense reimbursements.
• Serve as a liaison between department leadership and internal teams — including Marketing, Communications, and Database/Technology staff — to develop online program platforms (registration webforms, informational webpages, e-communications, etc.).
• Exercise sound judgment in managing access to department leadership, escalating urgent matters appropriately, and handling all stakeholder communications with discretion and professionalism.
• Coordinates medical writers, photographers, and/or other external vendors as needed.
• Stays current with industry/association trends to ensure that Foundation programs reflect best practices in scientific meeting management.

Communications & Administrative Support

• Draft, edit, and distribute high-quality executive-level correspondence, reports, and post-meeting outputs, including manuscripts and publications, in coordination with steering committee leadership.
• Proactively manage department communications, ensuring timely follow-up with internal and external stakeholders.
• Manage communication and scheduling with ad hoc scientific projects.
• Represent the Foundation at local and national hematology/oncology meetings as needed.
• Assist with administrative tasks as needed.

Skills and Qualifications

Required

• Bachelor’s degree and at least 5 years of relevant professional experience required.
• Professional experience planning and executing academic or scientific conferences required; experience tracking and reporting on project budgets a plus.
• Prior program or event planning experience required.
• Highly skilled with Microsoft Office applications; ability to learn new software programs.
• Exceptional interpersonal skills, written and verbal communication skills.
• Confident, goal-oriented, strategic self-starter able to work independently and collaboratively across internal and external partners.
• Demonstrated ability to handle confidential information and sensitive communications with discretion and professionalism.
• Interest in servicing community touched by lymphomas
• Ability to travel to various locations across the United States to assist with programming on site; some events may cover evening and weekend hours.
• Total travel estimated at 20% (all domestic). Ability to lift at least 20 lbs.

Preferred

• Experience supporting advisory boards, steering committees, or scientific/clinical leadership.
• Familiarity with virtual event platforms (Zoom Webinar, Hopin, etc.) and CRM or event registration tools.

What We Offer

• Salary of $70,000–$80,000 annually, based on applicable skills and experience.
• Health, dental, and vision coverage; short- and long-term disability; 403(b) retirement plan with up to a 5% employer match.
• Hybrid work schedule (Tuesday–Thursday in office; Monday and Friday remote-optional).