Posted Jan 31
American Association for Cancer Research

Assistant/ Associate Journal Manager, Cancer Discovery

Philadelphia, PA, United States Full Time

Job Summary:

Responsible for Administrative support for all aspects of the manuscript review process for Cancer Discovery.

Major Duties & Responsibilities:

  • Manages manuscript submissions processes, ensuring rapid turnaround for all manuscripts.
  • Tracks and reviews performance of peer reviewers and editors.
  • Evaluates internal procedures to ensure an efficient review process for authors and reviewers.
  • Coordinates changes/updates to manuscript Submission and tracking system as need.
  • Prepares statistical reports for distribution as required.Handles the manuscript review process by quality checking manuscripts, contacting editors and reviewers, and overseeing scheduling.
  • Coordinates and prepares materials for editorial board meetings and conference calls.
  • Drafts coorespondence for Editors, such as manuscript solicitations, editorial board invitations, and response to author and reviewer correspondence.
  • Works with Production team to ensure smooth flow accepted manuscripts for production.
  • Coordinates with Communications Department for press releases.
  • Handles correspondence and initiates telephone contact with authors, reviewers, scientific editors, and editors-in-chief.
  • Maintains journal’s editorial board roster (online, in print, in peer-review submission system).
  • Responsible for annual Acknowledgement to Reviewers.
  • Attends Journal Manager meetings and ensures that division-wide policies related to all journals are followed by Cancer Discovery.
  • Ensures that internal policy and procedural changes are communicated to the scientific community (e.g., Journal and Information for Author webpages, journal template letters, online submission).
  • Collaborates with Director of Journal Operations and Systems and Managing Editors on new initiatives and existing workflows and policies.
  • Works with Marketing team to promote the Journal.
  • Identifies outreach opportunities.
  • Reviews copy for print and online ads as well as mailings.
  • Manages payment to new freelancers.
  • Handles the review process of manuscript submission by quality checking manuscripts, contacting editors and reviewers, handling review scheduling.
  • Responds to queries from authors.
  • Prepares accepted manuscripts for publication by ensuring that all necessary elements are present and that manuscripts conform to journal style.
  • Keeps Executive Editor informed about issues or problems with particular manuscripts.
  • Assists the Executive Editor with preparation of reports on key journal statistics.
  • Performs other related tasks and duties as assigned by immediate supervisor and/or other management.
  • Tracks articles designated for press release or other promotions and interfaces with Communications and Journal Marketing Departments on a regular basis to ensure articles are published concurrently with press release and/or promotional activity.
  • Responsible for ensuring changing editorial policies are followed by Cancer Discovery staff.
  • Uploads and maintains supplementary data for Cancer Discovery and sister journals, as needed.
  • Assist with Annual Meeting preparation.
  • As backup Production Editor, edits author-reviewed proofs and consolidates changes, then returns proofs to the pre-press vendor; checks revised proof from pre-press vendor and approves publication.

Qualifications and Competencies:

  • Minimum of two years’ experience in an administrative or supervisory position
  • Previous editorial or publishing experience preferred.
  • Excellent communication, writing, spelling, and proofreading skills.
  • Expertise in standard word processing and database management programs.
  • Knowledge of html is useful.

Education Requirements

  • Bachelor’s Degree

Additional Application Instructions

How to Apply: This position offers a competitive salary and an excellent benefits package. If you are interested in being considered for this position, please send a letter of interest along with your most resume, salary history: American Association for Cancer Research Human Resources P.O. Box 40138 Philadelphia, PA 19106 E-mail: Equal Opportunity Employer

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